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Pre Award Forms

(Forms used during the proposal process.)

Form Name Form Required For Signatures Required Version

Proposal Approval Form

( Instructions)

All Proposals   04-11-16
Form A. Cost Sharing Request

Any cost share


Form B. Cost Accounting Exception Request

Any direct costs that are normally listed as indirect



Form C. Returned Overhead Distribution


Special indirect distribution between departments   09-09-09
Request for Budget Development    


Generic Proposal Cover Sheet Non-federal sponsors who do not have a specifically required cover sheet. THIS IS AN OPTIONAL FORM   07-01-10
Generic Proposal Cover Sheet (additional signatures)     09-25-02
NSF Sample Budget Justification DOC     02-22-06
PHS Compliance Form DOc     08/14/12

Post Award Forms

(Forms that may be used during management of a program.)

Form Name Form Required For Signatures Required Version
General Research Funding Deposit Approval Form DOC


Deposit funds associated with general research activities as opposed to specific research activities with identifiable deliverables.   03-15-12
Residual Request DOC Transfer residual revenue remaining from a firm fixed price contract.   11-04-16
Attachment A (use for VTF transfers only) DOC


Transfer VT Foundation funds to a VT Banner fund established in the university chart of accounts.   03-15-12
Subaward Close Out Form      
Inventory of Property Form      

Conflict of Interest Forms

Form Name Form Required For Signatures Required Version
Form 13010:Request to Engage in External Activity and Disclosure of Conflict of Interest/Commitment     08/10/12
Management Plan: Conflict of Interests/ Commitment     08/10/12
Research Agreement for Students and Postdoctoral Associates      
External Entity Determination Questionnaire (for PHS or PHS FFT only)     07/27/12
External Entity FCOI Certification (for PHS or PHS FFT only)     07/27/12


Miscellaneous Forms

Form Name Form Required For Signatures Required Version
Human Subjects For forms regarding human subjects, please see the Institutional Review Board web site.    
Animal Use For forms regarding animal use, please see the Institutional Animal Care and Use Committee web site.    
IPA OF 69 Agreement Form For use when university faculty accept temporary assignments to work for a federal agency and an agreement between the agency and Virginia Tech is executed. Authorized signatures from state or local government agency, federal agency, assigned employee