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Office of Sponsored Programs

Proposal Process

Proposal Submission

All proposals must be submitted through your Pre Award Administrator.

PI Responsibilities	Pre Award Responsibilities
Complete & submit internal approval forms Complete Application to Sponsor Guidelines Send to Pre Award 4 days before due date for application review Contact sponsor for application status	Review application Provide letter of support (if required) Provide cover letter Submit application Work with PI to provide additional information at Sponsor request

Notes Upon Submission

We will prepare a transmittal letter to accompany your proposal to the sponsor, and will obtain the necessary university signatures. We will also reproduce copies of your proposal and distribute them to your prospective sponsor and to those who have signed as coordinators on your Proposal Internal Approval Form (PIAF).

• Be aware that many proposal submission deadlines are absolutely final, and that over- night delivery services cannot guarantee delivery by the next day.
• You would be safer to have the proposal completed and sent at least 4 business days before the sponsor's deadline.

We'll keep a full copy of your proposal in our files until we hear from the sponsor whether or not your project is to be funded. If your proposal is declined, we will return our copy to you.

Several of our Federal sponsors are now requiring electronic submission of part or all of the proposal. If you are submitting a proposal to an agency that requires electronic submission, you should contact your OSP team member early in the process.

It is the PI’s responsibility to enter the proposal into the electronic module. OSP will review the proposal for accuracy and completeness and submit the final copy of your proposal electronically.

It is imperative that enough time be given for complete and accurate review prior to submission. The electronic systems tend to be extremely busy the day of submission and failures have occurred, so give yourself a safety factor by starting your process early.

Occasionally, circumstances require that a proposal be withdrawn after it has been submitted to a sponsor. Please advise us when these situations occur so that a formal, written university withdrawal can be provided to the sponsor.