• OSP Home
• About OSP
• Databases & Quick Information
• Find Funding
• Find Funding
  • Overview
  • American Recovery and Reinvestment Act Web Site
  • Virginia Tech Expertise Database
  • Limited Submissions
  • Funding Opportunities Database
• Apply
• Apply
  • Proposal Overview
  • Notification of Intent
  • Budget Preparation
  • Submit
  • Award
  • Setup
  • Proposal Assistance Group
• Manage
• Manage
  • Introduction to Post Award
  • Financial Compliance
  • Project Modifications
  • Subwards
  • Nonfinancial Compliance
  • Project Completion & Closeout
• Contracts & Industry
• Forms
• Policies
• FAQ's
• OSP Feedback
• OSP Site Map

• Professional Development
• Research Statistics
• VTSPA

Office of Sponsored Programs

Proposal Process

Setup

Awards will be setup once full review and negotiations are complete.  This may take days to weeks depending on complexity of negotiations.

PI Responsibilities	Pre Award Responsibilities
Ensure all necessary documents have been submitted to Pre Award	Pre Award Complete forms for award setup Processors Initiate the setup Issue Project Authorization Notice (PAN) The Project Authorization Notice (PAN) that we send you, accompanying your copy of the award document, will highlight terms and conditions of the document that you should pay particular attention to

Notification and Project Establishment

Once a project has been accepted, we'll update its status in our proposal monitoring system and establish it in the university's accounting system.

OSP sends the P.I. and the department head notification that the project has been accepted and established. You will receive a Project Authorization Notice via email. As soon as you receive your project authorization number and the performance period of your award has begun (both will be noted on the PAN), you may begin work and start charging direct costs to your project. The PAN will also tell you which OSP team member has been assigned to support you in the administration of your project throughout its duration.