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PREPARING
THE
PROJECT
BUDGET
Information
Required
to
Prepare
a Budget
To
prepare
a
budget,
review
the list
of
required
information
below,
then
call the
OSP Team
Administrator
that
will
handle
your
project
and
he/she
will
assist
you in
developing
your
budget.
Anticipated
Start
Date and
Duration
Sponsor
(Name)
Are
there
any
special
guidelines
or an
RFP?
Is
there
information
on
payment
of
indirect
costs?
Does
the
sponsor
require
cost
sharing?
Salaries
Faculty
Names, %
of time
on
project,
AY/CY or
Summer
Time
Staff
names, %
of time
on
project
(if
non-federal)
GRA -
level
and % of
time on
project
Student
Wages
Equipment
(need to
include
list of
equipment
in
proposal)
Travel
(need to
include
the
following
detail
in
proposal)
Destination
Number
of
people
and
number
of trips
Airfare/Mileage
Lodging
- number
of
nights
and rate
used
Meals
- number
of days
and rate
used
Ground
travel
(taxi,
bus,
parking,
rental
car)
Conference/Registration
fees
Materials
&
Supplies
(need to
include
some
detail
in
proposal)
Contractual
Services
(need
detail
at time
of
budget
development)
Service
Center
name,
rate and
number
of hours
Printing/
Copying
Graphics
Postage/Express
Mailings
Telephone/Fax
Subcontracts
(need to
identify
at time
of
budget
development)
Consultants
(need to
identify
at time
of
budget
development)
Workshop/Conference/Training/Courses
(needs
CEC/Grad
School
Coordination)
Other
Costs
Publications
Subject
Payments
TWELVE
QUESTIONS
The
following
is a
list of
questions
that
will be
asked of
PIs upon
initial
contact
for help
in
budget
or
proposal
preparation:
(1)
Who
is
the
sponsor
and
are
you
responding
to a
formal
RFP
or
solicitation?
(2)
What
is
the
proposal
deadline?
(3)
Will
the
proposal
be a
research,
cooperative
extension,
public
service,
or
instruction
effort?
(4)
What
is
the
start
date
and
end
date
for
the
proposal/budget?
(5)
If
graduate
students
are
budgeted,
do
you
want
a
M.S.
or
Ph.D
level
student
(1st
or 2nd
year)?
(6)
If
budgeting
equipment,
can
you
identify
the
equipment?
(Remember
equipment
is
now
classified
as
having
a
value
of
$2,000
and
a
useful
life
of
more
than
one
year).
(7)
Will
you
have
a
subcontractor
or
consultant?
If
so,
can
you
identify
them?
(8)
Does
the
Sponsor
require
cost
sharing?
(9)
If
indirect
is
not
being
charged
or
is
being
charged
at a
reduced
rate,
do
you
have
documentation
that
the
Sponsor
does
not
pay
indirect
or
pays
at a
reduced
rate?
(10)
If
budgeting
computing,
is
an
approved
service
(recharge)
center
rate
involved?
(11)
Are
you
budgeting
contractual
services?
Can
you
identify
the
services,
particularly
if a
recharge
center
is
being
budgeted?
(12)
What
is
your
phone
number,
fax
number
and
email
address?
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